|Pay Scale||£17,787 – £20,488|
|Accountable to:||Managing Director|
|Reports to:||Managing Director|
|Base Location:||Tarporley War Memorial Hospital|
(37.5 hours per week on a 12 month Fixed Term Contract)
PLEASE NOTE: APPLICATIONS FOR THIS POST WILL ONLY BE ACCEPTED VIA THE NHS JOBS WEBSITE:
Closing date: 11.59pm Thursday 11th February 2021
We currently have an opportunity available for a PA/Administrator to join our administration team for 37.5 hours per week Monday to Friday fixed term for 12 months (with the potential to become permanent). The administration team plays a vital role in ensuring the smooth running of the Hospital, supporting all non-clinical activities from general administration, HR responsibilities, fundraising, marketing and PR.
Dependent upon experience we can offer a salary ranging from £17,787 to £20,488 pro rata. Tarporley War Memorial Hospital (TWMH) provides its own company pension scheme but can also offer current NHS staff continuation of their NHS pension and comparative annual leave allowance linked to long service.
The post holder will:
Communicate and hold strong working relationships skills
Analytical and Judgemental Skills
Planning and Organisational Skills
|Responsibility for Patient/Client Care, treatment and therapy
Responsibility for Human Resources e.g. Supervision, Training, HR advice and management.
Responsibility for Information resources and Administrative Duties
Responsibility for research and Development
Freedom to Act
Any other Specific Tasks Required
|Clinical Governance / Quality|
|The post holder will actively support the Hospital’s Clinical Governance agenda. They will participate in achieving the satisfactory completion of the Care Quality Commission’s action plan. The post holder will support through audit monitoring, standards of care and contribute to any identified improvement that may be required. The individual will adhere to and support the Hospital’s mission statement and embrace the Hospital’s vision and values. The individual will ensure compliance with Hospital policies, procedures and standard operational procedures, for self and others. This will include the expectation that the individual will alert the senior nursing team if practice appears to contravene a policy or if there are any concerns relating to any aspect of patient care.|
|Education and Training Development|
|The post holder will ensure that they complete their mandatory training within the stated timescales. The individual will be responsible for developing their own skills and knowledge as identified in their appraisal. They must attend any educational and training sessions as deemed appropriate by their line manager.|
|Equality and Diversity|
|It is the responsibility of every member of staff to understand our equality and diversity commitments and statutory obligations, and to:
Act in ways that support equality and diversity and recognises the importance of people’s rights in accordance with legislation, policies, procedures and good practice.
Valuing people as individuals and treating everyone with dignity and respect, consideration and without prejudice, respecting diversity and recognising peoples expressed beliefs, preferences and choices in working with others and delivering appropriate services.
Recognise and report behaviour that undermines equality under the hospital policy.
Be consciously aware of own behaviour and encourage the same levels of behaviour in colleagues.
Acknowledge others’ different perspectives and recognise the diverse needs and experiences of everyone they come into contact with.
With the support of managers create an environment that embraces equality and diversity. This will be achieved by completing mandatory training and keeping up to date with changes in statutory and legal legislations.
|Infection Prevention & Control|
|All staff will adhere to infection control policies and procedures at all times and carry out role specific duties as per identified roles and responsibilities.|
|Confidentiality/Data Protection regarding all personal information must be maintained at all times (both in and out of working hours). All staff should ensure that they are familiar with and adhere to all Hospital privacy, confidentiality and security policies and procedures. Any breach of confidentiality will be taken seriously and appropriate disciplinary action taken.|
|Freedom of Information|
|In accordance with Freedom of Information and other associated legislation, the Hospital may be required to make public recorded information available upon a request, or do this as part of a publication scheme. Please note, that in your public role, your name or job role may be contained in a document that is published in accordance with such legislation. However, your permission would be sought first.|
|Management of Risk & Health and Safety|
|All employees have a duty to take reasonable care to avoid injury to themselves or to others and to co-operate with the Hospital in meeting its statutory requirements.
All employees will proactively contribute to the management of risk by identifying hazards in the workplace which have the potential to cause harm, raising issues of concern and risk to the appropriate level. The individual must adhere to the incident reporting policy. They must be aware of and trained in the use of any equipment utilised within the clinical areas. This will include the reporting of any faults that are found, immediately to the senior member of staff on duty.
|Safeguarding Children and Vulnerable Adults|
|All Hospital employees are required to act in such a way that at all times safeguards the health and well being of children and vulnerable adults. Familiarisation with and adherence to Hospital’s Safeguarding policies is an essential requirement of all employees, as is participation and completion of related mandatory/statutory training.|
|All staff are expected to have or to gain a minimum of basic level IT skills to enable them to use the Hospital’s IT systems to support Hospital’s services and needs. All staff should be familiar with relevant IT systems and security policies and procedures.|
|All staff are personally responsible for record-keeping, in line with the guidance as stated within their professional code of conduct. A record is anything that contains information in any medium e.g. paper, tapes, computer information, etc. which have been created or gathered as a result of any Hospital activity. All individuals within the Hospital are responsible for any records they create or use. The individuals must ensure that records are retained in accordance with the Records Management Policy and are stored in a manner that allows them to be easily located in the event of a Freedom of Information (FOI) request.|
|All staff must ensure complete and accurate data is collected to the highest standard at all times. Data collection should be supported by adequate documentation and processes should be regularly reviewed. Staff should ensure that processes conform to national standards and are fit for purpose. All staff should comply with the Information Quality Policy.|
|All staff will ensure good housekeeping, ensuring the provision of a safe environment. They will contribute to ensuring the safe filing of records adhering to the Hospital’s policies and procedures. Staff will also answer telephone calls in a professional and courteous manner, relaying information accurately to colleagues.|
|Staff will be flexible in their working hours in an attempt to meet service needs and demands of the hospital. All staff will be familiar with rostering procedures and will be responsible for ensuring they manage their own holiday entitlement within the calendar year. All staff will be familiar with any absence reporting and monitoring and recognise their role and responsibility in accordance with the Hospital’s policy.
All staff will familiarise themselves and adhere to the Hospital’s policies, these include, Human Resource, Clinical and Governance policies.
|All staff must utilise all resources effectively, be aware of the importance of cost-effectiveness and ensure reduction in resource wastage.|
|Change of Job Description|
|The duties outlined above are not intended to be exhaustive and may change as the needs of the department alter in line with current agendas. This job description will be subject to periodic review and amendment in accordance with the needs of the Hospital.|
|1||Educated to GCSE standard||Yes||A|
|2||Preferably to ‘A’ Level but at least GCSE including English||Yes||A|
|3||Qualification or experience to vocational level 3 or equivalent||Yes||A|
|4||Demonstratable experience in senior secretarial/administrative positions in a busy and demanding environment, with the ability to deal with non- routine issues requiring independent problem solving||
|5||Experience of line management/supervision of staff||X|
|Technical Skills Competencies||Essential||Desirable||Assessment|
|6||Excellent technical skills in Microsoft Office||X|
|8||Proficient keyboard skills||X|
|9||Excellent organisational skills||X|
|10||Organising, attending and administering corporate meetings||X|
|11||Taking minutes at corporate/senior level committee meetings||X|
|12||Competent in use of e-mail and web-based technology||X|
|13||Demonstrable experience of work in a senior top level supporting role||X|
|14||Excellent interpersonal skills||X|
|15||Very high level of communication skills||X|
|16||Able to work on own initiative||X|
|17||Capable of prioritising work and in the absence of the Managing Director able to refer on queries||
|18||The individual must at all times be welcoming, friendly and helpful||X|
|19||Ability to look and plan ahead is also essential||X|
|Other requirements specific to the role|
|20||Understand the management of highly confidential information and data protection requirements||X||